Requests can be printed out either in either a full page format (each record covering an A4 sheet) or in a brief 3-line format.
Full page print format
Requests in full page format are designed to fit on one sheet of A4 paper and include:
•rota information with the current rota location in bold (when printed out by the borrower)
Tip: This format can be used to self-check and identify the appropriate copy. See also how to use reports to output a pick list for shelf checking.
Note on rota locations: If there are 7 or less rota locations, then all are displayed in the full page print format. If there are more than 7, then the current rota location is displayed in bold, preceded by the previous 3 locations and followed by the next 3 locations. This will ensure that the request will fit onto one sheet of A4.
To print a request from the brief results display
1. In the left hand menu pane click the requests button.
2. Select the standard or advanced search to find the relevant request records for printing.
3. Locate the item in the hit-list and click the print button on the brief display.
4. This loads a preview screen of the full record and a print dialog box.
To print a request from the detailed display
The requests can also be printed individually after you have clicked the details button. In this case click on the print button at the top of the ILL Request screen.
To print a request directly from the Advanced ILL Request search
Requests can be printed directly from the ILL request search screen by selecting print from the Format field.
1.Select the Print option to print requests fulfilling the criteria selected.
2.When the submit button is selected, the requests are shown in the layout in which they will be printed.
3.Click on the print icon.
4.The dialog box for printing is displayed.
5.If you want to print, click Print.
Brief 3-line print format
The 3-line print format includes:
•brief bibliographic details
•item notes (if entered)
•brief status notes including last action and rota position
To print out requests from the brief results display
1.In the left hand menu pane click the requests button.
2.Select the standard or advanced search to find the relevant request records for printing.
3.Click on the print button at the top of the screen.
4.This loads a preview screen of all the requests in brief printing format and a print dialog box.
•Completing the request form
[Doc#: 1067 - Printing Requests for Shelf-Checking]