Using VDX you can request or receive Electronic Documents that are stored electronically. This enables the end user to obtain and view the requested item directly via their client machine. In summary:
•Documents can be submitted for transmission by ’dragging and dropping’ them onto a selected request, or by scanning on Ariel workstations.
•Documents can be transmitted by either Email or FTP or Ariel.
•Documents can be received directly by VDX via either Email or FTP, or they can be received by Ariel.
•Documents can be stored inside the VDX database, or on local or remote file systems.
•Documents can be ”delivered” to end users through all the usual VDX request interfaces (ZPORTAL , WebAdmin), or by attaching the document to a user alert, or by sending a user alert that contains a URL which, if followed, delivers the document to the end users Web Browser.
•End user access to documents can be limited to a specified number of lookups, or a certain number of days from delivery or days from user notification. 'Expired’ documents are automatically deleted from their storage location.
Storing an electronic document
Whether acting as borrower/requester or lender/responder VDX needs to know where to store the documents that it is transmitting or receiving. VDX can store Objects inside the VDX database or they can be stored on local or remote file systems too.
VDX knows where to store documents from the value of the VDX Setup: System Globals variable Default Document Store. This has to be configured by OCLC NRE/VDX Support
In addition, the FTP Document Receiver and File Document Receiver processes need to know where to find incoming documents, where to place troublesome documents that have failed to be received properly, and where to place temporary working files. These various file paths may all be local or remote to the VDX server machine.
The following delivery methods are supported by VDX:
Native VDX Document Delivery methods
Once an electronic document has been dropped in the lender/responder’s VDX database, VDX has native FTP and Email delivery programs that automatically transmit the documents to the borrower/requesters when the request is SHIPPED.
Web delivery allows a document to be 'delivered' directly to the end-user's desktop. Rather than sending the document to the requesting library, the lender/responder transmits an email directly to the end user, which includes an URL link to the requested document. A prime example of this delivery method is the British Library’s Secure Electronic Delivery service.
If configured, VDX informs a user when an action has occurred on their ILL e.g. request has been RECEIVED by the borrower/requester or SHIPPED by the lender/responder. Users are alerted by a suitably worded email. The email may include the electronic document as an attachment (irrespective of where the document is stored) or may include a URL link to the document on the lender/responder's system.
•About Receiving Documents
•Attaching an Electronic Document
•Deleting a Document
•Supplying a document via Web Delivery
•Viewing a Received Document
[Doc#: 1073 - About Document Delivery]