Limits placed on viewing a received document
Before allowing a user to view a document, VDX will check first whether the requesting user is entitled to access the document. Limits may be set up in VDX that control viewing in one of the following ways:
•A maximum number of viewings (from 1 to 999, independent of the type of on-line access e.g. Web Admin. Client or DocFetch)
•A maximum number of days from the first access by the end user (from 1 to 999 days)
•A maximum number of days from notification of arrival to the end user (from 1 to 999 days)
Once a limit has been exceeded, the end user will not be offered a document view hot-link.
Automatic Deletion by the Borrower/Requester
'Automatic deletion' can be set up in VDX. Once a document has reached one of the viewing limits set in VDX, it will be picked up and deleted from the borrower/requester’s database on a nightly basis.
Automatic Deletion by the Borrower/Responder
'Automatic Deletion' can also be set up on the Responders system to delete documents when the request satisfies one of the following criteria:
•Request status is Canceled
•Request status is Received
•Request status is Shipped and a library-defined number of days has passed
Documents meeting one of these criteria are deleted on a nightly basis.
Note: Depending on library-defined settings, this process may also delete document meta-data from the request e.g. title of the document, the number of times viewed and when the document was delivered.
Manual Deletion of a Document
A manual delete option is provided. A warning is displayed if the document has not yet been viewed by the end user.
•About Document Delivery
•About Receiving Documents
•Attaching an Electronic Document
•Receiving a Requested Item
•Supplying a document via Web Delivery
[Doc#: 1079 - Deleting a Received Document]